In this fast-paced world, you can have a virtual assistant based anywhere in the world. When operating a small business on a budget, it will be a challenge to hire a virtual assistant when you consider the financial status. This does not mean that you cannot have a virtual assistant. This is because you can be your own virtual assistant. All you need is to plan your days well.
Schedule a Time for Everything
Planning your days ahead is important especially when running a business. Whether it is responding or sending emails, meeting clients, managing social media accounts or making phone calls, you can make your work easier by planning on what to do and when.
For example, you can decide to go through your emails or make phone calls early in the morning while you update your social media accounts in the afternoon. Planning your time well will save you time and the pressure of trying to do everything at the same time.
Make a List of the Things to Do
In running a business, you have a lot of things that you need done. You might get busy with one thing and forget other important things. The best thing to do is to make a list of the things that you need done. Start with the most important with tight deadlines to avoid creating unnecessary pressure.
Interruptions affect productivity regardless of the nature of your job. If you are going through your emails, avoid stopping to go through your social media accounts, listening to music or chatting with friends.
The environment that you work in should be suitable with minimal or no interruptions at all. If your office has a TV set, switch it off and focus on the task at hand.
Double Your Lead Time
You will definitely have projects that you need completed in your business. Working on the projects at the last minute has its own risks. You might have an unfinished project and there might be errors that will lead to frustrated clients or partners.
To avoid this, you should start on your projects as soon as possible. Give yourself enough time to work on the projects to avoid the last minute rush.
There are varieties of ways that you can manage your tasks and once you have the most ideal way to do so, it is important that you stick with. This will make you a good virtual assistant. Trying to get everything done at the same time will not only be hectic and stressful, but it will also be time consuming.
Focusing on one thing at a time, will help you handle things without pressure. Although having someone else take care of some of the tasks would come in handy, it is not necessary that you get someone if the budget does not allow.